ShoWorks can export all transactions to a standard QuickBooks importing file
(.iif). You can then import this file directly into your QuickBooks
Gladstone does not assume any responsibility for the accuracy of any data
outside of ShoWorks.
Once you export data to QuickBooks, there is no intervention or communication
between QuickBooks and ShoWorks (updates to data in one program will not update
the other). Therefore you should only export your ShoWorks data once
- at the end of your fair.
Before exporting, you must let ShoWorks write all checks (this
does not mean "printing" them, but rather letting ShoWorks create the records
for the checks). To do this in ShoWorks, select Tools>>Write
- Go to the Checks or Bills menu and make sure the "To Print" box is checked for all checks and/or bills that you wish to export.
Run ShoWorks and select File or Office Button
then Export, then Export Data
to QuickBooks. ShoWorks will
generate a text file called "ShoWorks QuickBooks.iif".
Make a backup copy of your QuickBooks file.
Create a new 'blank' QuickBooks file that you can temporarily work with to see
how items are imported.
In QuickBooks, select File>>Utilities>>Import>>QuickBooks.iif
Locate the "ShoWorks QuickBooks.iif" file that ShoWorks generated (it is
usually in the C:\Program Files\ShoWorks 20xx\System folder).
Click "Import". The import process may take several minutes.
You may want to turn on Class tracking for a more thorough reporting option.
QuickBooks terms what ShoWorks calls "Divisions" as QuickBooks's "Classes".
Turn on Class tracking in QuickBooks by selecting Edit>>Preferences, then
"Accounting", then click the "Company Preferences" tab. Place a check in the
"Use class tracking" box (do not check the "Prompt to assign classes" box.