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How to delete many records at once

ArticleID: 110223
Category: Records
Date Added: 2/19/1998
Date Last Updated: 12/23/2011

Summary:

You may need to delete many records at once, rather than deleting records individually.

Solution:

You can either delete all records in a given menu, or delete many records having a common value.

A) Deleting ALL records in a menu:

    1. Place your cursor in any field a record in which many others will also be deleted.
    2. Click the arrow to the right of the Delete button on the top ribbon bar and choose "Delete All Records".

B) Deleting a collection of records having a common value:

The following example will delete all entries for the Division "Market Steers"

  1. Go to the Entries menu
  2. Filter the entries for the "Market Steers" division by right-clicking on the white drop-down box of "Division" and typing "Market Steers" in the Filter For: box.  Press the Enter key when done.
  3. Verify that only records are showing that you want to delete.  You can do this by using the Back and Next buttons to move among records.  You should also verify by looking at the record count number which displays the total number of filtered records.  Note: If the total "Filtered" records is zero then you misspelled the division in the "Filter For" box and need to reload the menu and try again.
  4. Click the arrow to the right of the Delete button on the top ribbon bar and choose "Delete All Records".


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