Considerations involving entry deadlines and availability of online entries to the public

Article ID: 121005
Category: Online Entries
Date Added: 8/4/2011
Date Updated: 7/2/2019

The Entry Deadline for divisions prevents new entries from being created after this date has elapsed. The date has no effect on when anyone can or cannot visit the online entries website, or check-out and submit their entries if they have already saved a cart that has entries added to it prior to the date/time.

  1. The Entry Deadline field in the divisions menu (format of ##/##/## #:## PM or AM) determines the cutoff time of when the public can no longer create entries under that division. If the time/hour is left off of the deadline (only a date is entered) then the time assumed is 11:59pm of the given date. For example, an entry deadline of 8/4/19 would mean that entries can be created up until 11:59pm on 8/4/19 (late at night, on your time zone). An entry deadline of 8/4/19 5:00 PM would mean that entries could be created up through 8/4/19 at 4:59 PM.
  2. The online entries website is enabled until Gladstone closes the session at the end of the month in which you (the fair) has specified that you no longer need the site, however up until this time, you (the fair) controls when to disable/enable the entire site.

The above two considerations mean that it is possible for an exhibitor to create and entry before the deadline but instead of checking out, they could save their cart and return at a later time, even after the Entry Deadline as long as the site is enabled to submit their cart (complete the transaction).

If you do not want the visitor to be able to submit a saved cart, you must either:

  • Disable the entire site (manually in ShoWorks, select “Disable”), at which point, no one can enter the site - including the fair administrator,


  • Login to the online entries site as an Administrator and click 'Saved Carts' and delete all saved carts.
Note: The fair can always download entries even after the site is disabled.

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